ANOTHER WEEK AND AT LEAST WHAT HAS TO BE DONE IS ......DONE!

 Goodness – another week again – seems like I just posted yesterday!!

Have you found that time moves differently since Covid started? I find this. I think I did something a couple of weeks ago and when checking on something about it in my computer organizer – I see that it has been a month and a half!! Things I do by rote, suddenly I forget to do. File on my computer drive are not in the order they should be.

I am trying hard right now to get everything back to where it belongs and how it should be. One problem is that husband was miserable staying home all the time and is now trying to make up for it – I pray for rain so we will stay in the house and I will get things done. Even as I writing and posting this (at 1:30 am) I have just moved the first load of laundry to the dryer and put the second load in to wash.

REALLY need to clean the house. Husband had started vacuuming the floors out of boredom – but no longer does. (I prefer to “Swiffer” them, sound of a vacuum has scared me since I was a child.

Four things I have extremely cautious to do on time – clients tax returns, pay our bills, the laundry, and cook meals/wash the dishes.

Does anyone else use the toe of their “fuzzy” slippers (while wearing them) to gather dust bunnies together and then pick them up and throw them out with their hand?

THOUGHT OF THE WEEK -

I try to keep doing the little things which HAVE to be done to help me keep going. We are fed. We have clean clothing and towels/bed linens. We have our medications and take them as we should.

What do you ALWAYS do as it so important to be done?

SO MANY PROBLEMS TO RESOLVE AT THE SAME TIME - WHICH TO DO FIRST?

 Did not get to do much yesterday.  It was nasty weather and I was looking forward to being in the house and getting caught up – HA!  I had two major projects to deal with – each of which needed me to telephone a different tax agency - which would, of course involve sitting while on hold with each of them.  

I have a client who is in her 80s and does not use a computer.  The alarm company for her business will only bill by email.  (Businesses should really not presume that EVERYONE uses a computer or a cell phone – even more so a  smart phone as not every one does.)   Since I used to go in to her business every month and I would usually end up writing the check for this bill when I came anyway, with her permission I opened  yet another email account – this one solely for her business – and we set up with the alarm company to sent the bills to this email address.  Before I would go to her on the quarter months (alarm company bills quarterly) I would print out the out the bill at home, bring it, and write the check for it for her.  

When I checked my email yesterday there was a bill from her alarm company saying she had not payed the new amount due on the last billing and owed them $40 more.  Since the other two matters involved one matter due by March 15 and the other due by May 15, this moved to the top of the list to call.  The woman at the alarm company was very nice, but could not talk to me (though in the past when I went to the client's business they had been given permission to talk to me), especially since I did not know “the code number”.  The employee told me to have client call her and nothing would happen in the interim (last thing client needs is the alarm on her business shut off).  

I telephoned her on her cell phone as she had planned to be away during January and I did not know where to call her.  She is not well and needs surgery – more complications.  She told me that she would have a family member call me back as I could fax the bill to her.  No one called.  

I then went on to a problem involving the same client.  I was concerned before finding out she was not well about getting her state business return filed on time due to her having to mail the info as I am NOT going into NYC yet due to Covid concerns.  But, now knowing her situation of being not well, it is was even more important to have an extension form for the state return.  For some reason this type of business – and seemingly ONLY this sort of business – can only file a state extension online!  Now normally this would be not be a problem – as accountant's software for business filing would take of it – but since my practice is sooo small (this is my only business return to do) I don't have the software.   I could have the taxpayer go online and file the form – but, remember, she does not use a computer and in any case would be terribly confused trying to do so.  So I had to call the state department and sit on hold for about half an hour (which is actually much less time than I thought it would take). I got a very nice lady there.  I apologized for the problem and explained the odd situation and that the client was ill and there was a decent chance that the return would have to go on extension.  She actually had to take all the info and then go and GET PERMISSION to mail an extension.  But, just for the fun of it, she can only mail the form to the client's business – where neither she nor I will be!  I called the client back and explained and told her when someone goes in to get the mail for her to let me know so I can get the form – or a fax or an email of it in case we need it.  

Next stop – IRS.  (You can see what a fun day this was.)  I have to file an annual form for our reenactment unit (which is a non-profit).  It is a “postcard” form, meaning there are only something like 5 questions after identification information to be filled in.  I have been trying to file this form since the second week in January.  They have changed the filing and the sign in this year.  I tried using the web address from the past – when I do I get a message that the system is “under maintenance”.  I found an online booklet about the changes and tried using the filing web address in the booklet.  That site when I try to sign in was resulting in a “error 404” message.  I figured maybe it would not work until after the opening of the regular filing system on January 23.  Tried it again since then and again yesterday.  This time husband tried also to sign in (he is also an officer in the unit) for me using a different browser.  Same problem.  So back on the telephone.  I reached someone in that department – they are not open yet for filing!  So I will wait awhile before trying again.  

This morning I get a telephone call from the client – she spoke to her alarm company and there is no problem, she can pay the difference when she pays for the next quarter.  Thank goodness, her alarm will remain on.  I explained to her that I got NYS to mail the extension form – but it is going to her business.  So when next she or a family member goes there for mail, let me know that she has the form and we will figure out if it should be sent to me by mail or if she should have a family member fax or email the extension to me.  I also noted in my “todo” list for when her next bill for same should come by email about this to remind me.  

So most of the day yesterday was taken up with these problems!  

THOUGHT OF THE WEEK -

One has to know how to prioritize.  Originally I had placed getting the NYS extension form for client as the more important thing as the IRS matter involving our reenactment unit is due much later than the NYS form for her – plus if that is late, as long as the 2 years are filed as they should be, would not result in a fee being charged or other problem.  

While each of the problems was rather important, once it arose as a problem, I had to move the alarm company to the first thing to do as the alarm company was expecting to be paid right away as they had not been paid the correct amount – and we don't want them to stop monitoring her business, especially if she not going every day, so it automatically took precedence.    

When overwhelmed do you stop and figure out which HAS to be done first and what can wait until last and what order the other things have to be/can be done so everything is done on time.

SORRY NOT TO HAVE POSTED - IT HAS BEEN ONE OF THOSE TIMES - TOO MUCH TO DO AND MORE COMING DAILY!!

 Yes, it's been a few weeks since I posted.  My apologies.  I am sure all of you have gotten into periods of time when too much has TO be done in too short a time – that's where I have been.

I have to do extensive paperwork for us to apply for senior reduction in our real estate taxes.  Last year our submission took 126 pages - and when I dropped this office they were NOT surprised at how big the submission was and had clips large enough for it all – I submit it in 2 sections as we don't.

While my part of doing this is bad enough, I had trouble getting the correct printout from our medical insurance company – it took a letter and 4 or 5 phone calls over the period of almost 2 months to finally get the paperwork we needed – and I had sent a copy of last year's printout to show them what we needed with the first request.  I have to enclose proof of all incomes (umm, do they think I would include an income we didn't have?).  Since I am self-employed I also have to include proof of all my business expenses and the same for husband's business.  This year for the first time we also had to get a print of what income IRS has for us.  Have I mentioned copies of our Federal AND State income tax returns have to be sent also?   One thing which has become easier is that since I am not going out to clients due to Covid I am not taking car expenses so I don't have to copy all of that and include it (submission with same used to be something like 170 pages).  I finally got a chance to work on all of this this week – due by January 2 – but who wants to be dealing it with it during the fun of December.  We will walk this into the county assessor's office as one year there was confusion and even with mailing it certified mail, we were not sure if they received it in the mail.  

I also have to take a series of courses to be able to be able to prepare income tax returns next year – 20 hours of classes plus exams.  Luckily I can do at this home online – but it does take a lot of time – actual time is lot more than 20 hours.  

So last week I started working on the real estate tax exemption paperwork.  I was doing well and then – I got a notice from IRS that we never filed a partnership return for a zero income (for decades) business we have.  It was due and filed last March!!  So I had to print it all out again.  I know that our state received their form as they cashed the check.  The IRS form has no check which is why we did not know it was not received.  Being in accounting since I was 12 years old and I know how to appeal an accidental problem such as this so that there is no penalty – but the notice came with different instructions and I was not sure what was made by what part of it said.  Tried calling the special number for IRS on the form on Monday morning.  Now, I know that Monday is the worst day of the week to try calling – well, any business – as they get more calls after the weekend.  I also know that later in the day is better than earlier, but husband insisted that I call right away.  (An any business with a phone number which is open across the country until later so those on west coast can call – is much better to call later than earlier as, again, fewer people are calling later after business hours on the east coast and same across the county end. )  While I was setting up that evening to go on a Zoom meeting with our reenactment unit I tried calling again – this time I actually got into the waiting que.  I texted my husband – he was going to attend the Zoom meeting on his computer upstairs – what was going on and to explain to the other members if I suddenly disappeared.  The call was finally taken by someone from IRS and the matter of what to do to resolve it was solved.  It was mailed out certified mail on Friday – why did I wait for Friday?  I figured (correctly) that the Post Office would be empty the day after Thanksgiving as most everyone would be shopping.  

As of last night I had done most of the photocopying/scanning of the paperwork for the real estate tax exemption.  BUT – I received in the mail from an accounting client on the other side of the country an IRS notice she received on her income taxes (due last April of course and sent then – they must be way behind in processing returns).  I determined that the problem was my fault, though only an omission of a form, and I went to print out the form to send it to IRS.  It was missing.  I had used husband's computer (with data on my stick data drive) as his computer is newer than mine and the program needs same.  So I went to print out the page to send it to IRS.  The software was missing from his computer and we had to reinstall it.  Got the page printed out, wrote a cover letter and got it ready to mail to IRS by – again, certified mail.  I had planned to mail it out today, but the rain was so heavy will mail it tomorrow.  

I then went back to working on our real estate (partial) exemption paperwork.  I am missing about 10 pages I know I printed out (I have the other 2 pages, so I must have printed all of them) and will have to reprint that tomorrow.  Hopefully this will be done by the end of the week and we can bring it to the county assessor's office next week.  (I will take it in while husband waits in car – too crowded to park there and they have metered parking.)

That will leave the classes I need to take.  I have already picked out which ones I plan to take.  Some of the courses are required – a basic income tax class, a special class to meet IRS requirements for being a tax preparer (the longest of the classes),  and a class on ethics.  The other classes it is up to me which ones to take.  This year they have several 1 hour classes and I will take 3 of them.  After reading the course text book for each course I have to take (and pass) an online exam.  

While I have until the end of the year for these classes I can't put it off.  Husband is planning on our going with our reenactment unit for the Candlelight nights at the local restoration village (as volunteers) and he really needs me to be there with him as we are light on member volunteers this year.  (Whether it is a good idea to do this or not with Covid about as it is tiny space, I will not discuss with him as he REALLY needs to do the event.)  

And, of course, we have not put up any Christmas decorations outside or inside the house – yet!  Plus who knows what else will pop up?

DO YOU MULTI TASK - I AM DOING SO RIGHT NOW!

 I haven't written a post since the start of the month?  I am shocked.  I actually have last week's post writing (and posting of it) checked off in my calendar!  

And nothing special to write this week either.  Hmmm -

Multitasking – that's it!  I do a lot of multitasking to get things done.  As I am writing this the first load of laundry for the week is in the washer.  I am in the kitchen and can sort of hear the washer – plus I set an alarm in my older cell phone to remind to go down in 50 minutes and switch loads.  

I will then transfer this load – all of our clothes from the past week (with two sets of exceptions) to the dryer and toss in the towels and laundry bags to wash.  Reset alarm for another 50 minutes and put the clothes in the laundry basket with husband's shirts laid across the top of the load so they don't get wrinkled.  The towels then go into the dryer.  

If we have used most (or all) of our Covid masks (we are still wearing them when we go out as we are both high risk and many people here still do so) I will throw them into the washer for another load.  I put the masks in smaller sized net bags that zipper closed to protect them in the washer.  I own 3 bags and will spread the masks as evenly as possible in the bags.   The alarm is reset for another 50 minutes.  If not the alarm will not be reset as I don't take the last load out until tomorrow.  

If the masks are in the washer, when I go down again I will put the towels in the larger laundry bag from the dryer and leave it on top of the washer.  The masks will go into the dryer set on half an hour and will be taken out the next day.  I take the masks out of the net bags for drying, but zip the bags closed again and put them in the dryer with the masks.  

Some weeks I have a different third load than the masks.  When I have a load of sweatshirts that I wear to keep warm – in winter as it is cold and in hot weather because husband has the air conditioner on and I get too cold.  These would go in the washer after the towels as an extra load every few weeks when I have used up most of them.  Or I could be washing the sheets and pillowcases from our bed as a third (or even fourth load).  Once in awhile I could also be washing the blankets from the bed as an additional load.  

While all of the laundry is being done I write and post to all of you.  I also visit an online needlework group.  Sometimes I do some clothing repair/sock darning.  

And while I do almost everything in the house – the TV is on for me to “watch” - well, mostly listen to and look up at every now.  

THOUGHT OF THE WEEK -

Plan to use your time as well as possible.  If you have something that you can “set and forget” such as laundry – use the same time to do something which takes more attention. 

HUSBAND FOUND ME AN EXTRA WEEK FOR WORK - AND THEN HE USED IT UP

 On March 28 I started to panic – it was almost the end of March and I still did not have information from clients to do their taxes and was in the middle of one return which was taking longer than it should – plus I still had to do our taxes and those for our craft business.  In my mind I had ONLY TWO WEEKS to finish the returns and two of the clients live in other states – and with USPS running as slowly as it is I wanted to get the out of state returns out 2 weeks before they were due – so clients would receive them, have time to review them, and not have to do any of this in a panic – which I was already in.  

I had not looked at a calendar – just “it is the end of March already and taxes are in 2 weeks!”.  When my husband asked why I was in a such panic and I told him, he told me that there were 3 weeks, not 2.  Amazingly this was correct – taxes are not due until April 18 and that is a Monday so I had the week I was starting plus 2 more weeks.  After he kept saying that he found me an extra week.  

Sounds good right – an entire extra week!  How did I spend that extra week?  Husband's birthday is this week and he decided we (he) were getting a big (not a BIG, just a big) screen TV as who knows when or if we will ever be able to go to the movies again – not only due to Covid, but we don't like the new recliner seats and the local independent theater we had been going to which did not have same has no information about the future other than that is “temporarily closed”.  

So most of the week he “found” was spent going out and looking at tables to put the TV on in addition to looking at TVs.  Towards the end of last week we went to Ikea and bought the table he figured out would fit where we needed it (both in terms of length, width, and height – but also clearance under it so we could keep the DVD chest he made a number of years ago as the table would be going in the same space – with the chest sliding under it (where the chest has always been).  We then drove to the Costco in the next county (the one here is much too busy even in normal times for us to deal with) to order the TV to be delivered to us – as we could not carry it home nor could we carry it into the house.  They do not allowing ordering in stores – take home only, so we had to then call their ordering service and order the TV.    This process took 2 full days (such as short as our days are) last week.

Then another day was taken up with assembling the table from Ikea.  This is always a simple process – which isn't.  We have assembled a lot of Ikea furniture in the past 20 years and while most make sense to me – he is always confused and there is always “discussion” over whether I am handing him the correct pieces, screws etc to him.  Luckily once it was assembled it fit where it needed to go even better than we thought it would.  

Today the TV was delivered and physically setup by the delivery people (extra US$20 for same).  I will say that we are very happy with Costco's delivery.  We were told the tentative date when it was ordered.  Late yesterday afternoon we had a computer call giving us a 2 hour window for the delivery – since their delivery time for TVs starts at 7am and we normally do not go to bed until 4 am, we were concerned about having to be up and dressed at 7am to wait for them to show up, so we were very glad of being told which 2 hours they would be here (and thankfully it was late morning).  We then had another phone call today from the fellows delivering it to tell us they would be here in 20 minutes.  So, their letting one know when to expect was great and the fellows were very nice.  

So we had the TV sitting on the table and husband was ready to start setting up what he has for it.  This included running to Walmart to exchange a DVD player he had bought for the TV which was lacking its cord in the box – it was listed on the instruction sheet, only to find out after we exchanged it that it did not come with the cord – all of their players apparently have the same sheet and there was an asterisk he had not noticed saying only one of their players comes with the cord.  Luckily we had a cord in the house.  He then spent several hours setting up the information and such of the TV and of the DVD player – much of the time I was needed to help him.  

So now it is less than 2 weeks until the taxes have to be filed and I still have 3 returns to do, though at least the client is in the metropolitan NYC area and our returns can be mailed on the 18th!  BUT – a client who mailed the return to out of state mailed me a notice she received from her state government – a refund of her overpayment on her 2020 return …. which was suppose to be credited to her 2021 return and has been taken as payment on same.  So, now I have to redo part of her paperwork.  Luckily she is overpaid more on her 2021 return than the amount not credited to it, so it is her estimates for 2022 which have to be changed – and I emailed to her and said I will do so after the 18th as it does not affect what she is filing now.

I used to do so many returns with so many less problems than pop us these days!   

And yes, I have pointed out to husband that he used up almost all of the extra week he found for me, so the extra week he found helped him – not me.


THOUGHT OF THE WEEK -

It is amazing how the little things take up/waste time.  

WHY ARE WE ROTATING THE DVD PLAYERS FROM ONE ROOM TO ANOTHER?

 Well at least I am back on schedule and on time this week.

Today we did some electronics organizing.  Huh?  Well, my husband told me that we needed to switch DVD players around the house.  I have learned that when he comes up with an idea such as this, it is much easier to just to go along with him and not ask why we are doing this.  

First we took out the DVD player which we use in the kitchen (it is actually located in our adjacent  craft studio – there is a large squared off arch between the two rooms so while obviously being two separate rooms they more or less continue into each other.   Our kitchen table is in the front of the arch (blocks part of the arch and part is still walk through – only place to put the table in the kitchen and it is a small table) and our kitchen TV is actually in the studio on a dresser in same, so we can watch TV at the table.  The DVD player is on top of a chest of drawers in the studio which is next to the dresser, but away from the arch.

We took the kitchen DVD player upstairs to our bedroom.  We then took out the DVD player in the bedroom (I put it on my chair in our office, across the hall from the bedroom) and we setup the DVD player from the kitchen in the bedroom – so far relatively easy.  Turned on the DVD player and it came on.  

We then went to our office and started to take apart the DVD player in same.  This was a bit harder than other two.  The DVD player sits on top of 6 foot tall bookcase.  The TV in the office sits on the highest shelf within the bookcase (which shelf is about 2 and feet tall in space above it).  There is a small hole cut in the back of the bookcase behind the TV for the wires to drop down behind the bookcase and come into the shelf.  AND to be seen while sitting at our desks the TV has to be pointed down – so there are small rectangle blocks under the back of the TV's base.  While I held the TV so it did not fall off the shelf – husband unplugged the wire from the back of the TV, climbed on a step stool, and pulled the wires out of the back of the bookcase and removed the DVD player from the top of the bookcase.  I set that DVD aside on my desk and brought over the DVD player from the bedroom for which the process was reversed – it was put on the top of the bookcase, wires had to be found hanging behind the bookcase and brought into the top shelf through the small hole (hardest part of course finding the loose hanging wire) and then the wire from player to TV plugged into the TV and the electric cord into an electric extension already there.  Turned on the DVD player and it came on.  

Back to the kitchen.  We now setup the DVD player from the office in the studio/kitchen and made sure it came on.

Now I finally asked the big question - “Why the heck did we do this?”  Turns out that one of the players does not take a USB drive and one of the other players also runs Blu Ray discs.   So the object of this project was two fold – we now have players  which take USB drives in 2 places he wants them and we have the player which runs Blu Ray in the kitchen.   

One problem was the need to do major dusting as we did this – on the drives themselves, the TVs and the shelves and other spaces where all of these items sit.  Husband did not wait for me to get a dusting cloth and instead started using paper towels – which, of course, are not that great for dusting.  

Part of the this plan, I am guessing, is that he got a hard drive for Christmas which records off the TV/cable and he has been recording some TV series which are on too late for him to watch and he will be able to plug the recorder into the 2 boxes which take USB and they are now both located where he would want to watch those shows and the Blu Ray is probably in the kitchen to be able watch same when we have our Covid substitute Saturday night movie dates while eating take out Chinese food – aka our Covid substitute Saturday night dinner out.  

THOUGHT OF THE WEEK -

Sometimes something makes sense to one person and does not make sense to others.  

This is true for husband's need to rearrange all of the DVD players and my need to use the dining room and good china, silverplate tableware, and good glasses for holiday dinners even thought it is just two of us.  

If your significant other feels a need to do something that is is not a major problem/expense and what he/she wants to do makes no sense to you – humor them and help them with what they want to do.  And if you feel the need to do something like this – they should humor and help you also.  One never knows when a small change which seems to make no sense is actually a great idea.

A TRIP NOT TO THE PARK - SNOW, SNOW, SNOW

 Well, as of now all of the Christmas decorations are not only down- but stored away.  

We were lucky and the snow storm which was to come through on Tuesday (yesterday) was just rain which ended in the early morning – and the temperature went up into the 50Fs!  What a pleasant day!

Husband was upset, as usual, about the storm due to come in tomorrow (Thursday) – very upset.  I looked out and the saw the sun, felt the (relative) warmth and suggested to cheer him up - “Let's go walk around in the park.”  He was concerned that the snow from prior storms might not have been cleared or that the park might be soaked and did not want to go.  I suggested as an alternative we take a drive.  He thought about and agreed.  We got our “going out bag” - holds masks, bag for mask, hand sanitizer, plastic gloves, plastic sandwich bags (as alternative to gloves for me), and spray bottle of alcohol and started out.  

We drove to a different, nearer park and all looked well cleared.  BUT whenever we had to stop – at red light or otherwise – the car was surging – he would need to shift the automatic transmission into neutral to stop it.  So home we went – now very upset, so much for a nice day out.  This is apparently the sort of problem which is either a US$200 repair for a switch or thousands for a new transmission.

We have a driveway which is shaped like an “h”.  We keep the car at the foot of the long side of the “h”  (RV at top part) and our van on the grass, well really dirt, all the grass died, between the bottom legs of the “h”.  All extremely organized, this way either car or van can be driven out – if the van is being driven before we go out the car is put on the curve of the “h” so we can the van back in place.  He was concerned that if the car did not drive next time, we would be stuck and not able to get the van back in place – so we decided to switch the two on the driveway.  First he paced out that the wheels of the car would be on the bricks that the van's wheels are on – yes, they matched okay.  Then he drove the van off the driveway and parked in the street in front of a neighbor.  Then he had me get in the car to drive it so he could direct me.  I am actually the better driver – no, really, he would say so even more than I do, but I have not really driven the car since the first Wednesday of last March.  I have driven a couple/few times to or from our mechanic who is 4 blocks away, when we have needed to take one of our vehicles to him and it was too cold or wet to walk home (if going there or walk there if picking up), but that's it.  I did fairly well with the driving, but did not end up on the bricks.  We did not figure into this that the ground had melted after being frozen and wall sheer mud.  In going back and forth to get the tires on the bricks – I was getting stuck in the mud and the tires were throwing mud up.  When husband asked me to open the passenger door so he could talk to me – well, I had forgotten how to do so!!  I did open that window and by the time he asked again, I had found the button on the dashboard (I could have sworn it was the door near the armrest – that must have been our last car).  He had to shovel the mud around so that there were not deep cuts in it when it freezes back.  He then had to go and drive the van onto our driveway – which involved driving it to the next street and back.  We will take the car in for it to be looked at next week – after the ground freezes again!

THOUGHT OF THE WEEK -

Apparently we are in time where anything that can go wrong - will do so.  Try to figure out what can happen and what you can do if does.  Hopefully your problems, like ours, while perhaps terribly annoying (and possibly expensive) will not of the type which threatens health or life or financial security.  We have to learn to “roll with it” as much as we can.  

I hope all and theirs are stay well and survive this winter weather – especially those in areas such as Texas which are not used to winters like this.